Updated Previously Approved Legislative Relief Waiver List

The NCAA recently updated its list of previously approved legislative relief waivers that can be applied locally without need to pursue a waiver via the NCAA. The list can be found at the following link. I’ve also pasted it below for reference.

NCAA Division I Committee for Legislative Relief Previously Approved Waivers Checklist (I)

 I 
 December 09, 2016 
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NCAA Division I member institutions are reminded that the previously approved waiver process was approved by the NCAA Division I Legislative Council during its April 2009 meeting. The intent behind this process is to reduce bureaucracy and permit the membership and NCAA staff to work more efficiently in limited circumstances.

Similar to previously approved incidental expense waivers in NCAA Division I Bylaw 16.12.1, institutions may self-apply on campus any previously approved waiver specifically listed below without filing a formal NCAA Division I Committee for Legislative Relief waiver request to the NCAA national office. An institution is only permitted to self-apply relief (approve a waiver request) if the institution’s circumstances appear on the list of designated previously approved waivers and the circumstances satisfy the specified criteria established for the particular previously approved waiver. If an institution’s circumstances do not appear on the list of previously approved waivers or if the circumstances do not satisfy all of the established criteria for a particular previously approved waiver, the institution must submit a formal legislative relief waiver application to the national office for consideration.

An institution that grants relief of NCAA legislation based on the specific previously approved waiver circumstances listed below must submit a report to its conference office on a quarterly basis each year. Institutions are encouraged to call the national office at 317/917-6144 with any questions related to the administration of the previously approved waiver process.

Bylaws 11.7.1.1, 11.7.1.1.1, 11.7.6 and 13.1.3.4.1: Replacement of Departing Coaching Staff Member(s) Prior to Conclusion of Postseason Competition.

  1. Institution would like to replace a departing coaching staff member(s) (e.g., head coach, assistant coach, entire staff) with a new coaching staff member(s) prior to the conclusion of the institution’s postseason (e.g., bowl competition). 
  1. Institution would like the departing coaching staff member to participate in on-field coaching activities through the conclusion of the institution’s postseason competition while allowing the incoming coaching staff member(s) to participate in recruiting activities. 
  1. Departing coaching staff member(s) will immediately cease all recruiting activity. 
  1. While exceeding the number of permissible countable coaches, the institution will not exceed the number of permissible coaches participating in recruiting or on-field coaching activities at any given time. 
  1. Relief is effective through the conclusion of the institution’s postseason competition. 
  1. See Committee for Legislative Relief Case Nos. 152525, 828952 and 856388 in Requests/Self-Reports Online.

Bylaw 12.5.1.1: Missed Class Time in Conjunction with a Promotional Activity.

  1. Institution would like student-athlete(s) to miss class to participate in an institutional, charitable, education or nonprofit promotional activity. 
  1. All other requirements of the promotional activities legislation are satisfied. 
  1. The institution’s faculty athletics representative supports and has approved the request. 
  1. Institution has obtained written permission from each professor of the classes that each student-athlete(s) will miss due to the activity. 
  1. See Committee for Legislative Relief Case Nos. 732676, 827110, 828182 and 828437 in RSRO.

Bylaws 13.02.5.5 and 13.1.8.1: Coaching Staff Member Speaking at a High School or Two-Year College Award Ceremony.

  1. Institution would like its coaching staff member be permitted to speak at a high school or two-year college award ceremony during a dead period. 
  1. Institution’s coaching staff member is being honored at the ceremony or the coaching staff member’s former team or student-athlete is being honored at the ceremony. 
  1. Coaching staff member may not make a recruiting presentation and may not engage in any recruiting contacts beyond the exchange of a greeting with any prospective student-athlete or parents of prospective student-athletes in attendance at the event. 
  1. See Committee for Legislative Relief Case Nos. 208165 and 312545 in RSRO. 

Bylaws 13.02.13, 13.2.1, 13.2.6, 16.4: Medical Expenses for Committed Prospective Student-Athletes Prior to Initial Full-Time Enrollment.

  1. Institution is seeking to provide medical expenses for a prospective student-athlete who has committed to the institution (i.e., signed a written offer of admission and/or financial aid or submitted a financial deposit is response to the institution’s offer of admission) prior to initial full time enrollment. 
  1. Prospective student-athlete has been admitted to the institution. 
  1. Prospective student-athlete’s injury occurred after his or her written commitment to the institution. 
  1. See Committee for Legislative Relief Case Nos. 523741 and 644931 in RSRO.

Bylaws 13.02.13, 17.31.2, 17.31.2.2, 17.31.4, 17.31.4.1: Participation in High School All-Star Contests in the Summer Prior to Initial Full-Time Enrollment [Basketball].

  1. Institution would like an incoming student-athlete, who is no longer considered a prospective student-athlete as a result of attending classes during the summer term to participate in a high school or two-year college all-start contest. 
  1. All-star contest must occur during the summer prior to initial full time enrollment. 
  1. See Committee for Legislative Relief Case No. 675651 in RSRO.

Bylaw 13.1.9: Funeral/Memorial Services: Death Involving Prospective Student-Athlete or Prospective Student-Athlete’s Immediate Family Member.

  1. Institution’s coaching staff would like to attend the funeral or memorial service of a prospective student-athlete or a member of the prospective student-athlete’s family (see Bylaw 13.02.8 for examples) at which prospective student-athletes also may be in attendance. 
  1. Institution is recruiting prospective student-athlete. 
  1. No recruiting contact may occur at funeral or memorial service. 
  1. See Committee for Legislative Relief Case Nos. 394805, 423449, 540175, 859976, 860083 and 885316 in RSRO.

Bylaw 13.2.1: Institutional Recognition of a Former Student-Athlete Who Has Prospective Student-Athlete Aged Children.

  1. Institution is recognizing a former student-athlete for his or her outstanding achievements (e.g., hall of fame induction, member of a national championship team, distinguished alumni award). 
  1. Institution would like to provide actual and necessary expenses (e.g., transportation, meals, hotel accommodations) and other reasonable benefits (e.g., tickets to an athletics contest, special seating at the contest) to the former student-athlete’s family but one or more of the former student-athlete’s children are prospective student-athlete age. 
  1. Institution provides same or similar expenses/benefits to any former student-athlete who is being recognized for a special achievement. 
  1. Institution is not recruiting the former student-athlete’s prospective student-athlete aged child/children at the time of the recognition. 
  1. See Committee for Legislative Relief Case No. 126185 in RSRO.

Bylaws 13.2.1, 13.5.1 and 13.5.2.6: Reimbursement of Prospective Student-Athlete’s Parents’/Legal Guardians’ Official Visit Travel Expenses When Institution is Responsible for Cancelling Visit.

  1. Institution must have formally scheduled the official visit with prospective student-athlete and his or her family. 
  1. Prospective student-athlete’s parents or legal guardians must have purchased travel accommodations based on the agreed date for the visit. 
  1. Institution must have been responsible for the cancellation of prospective student-athlete’s visit (e.g., coaching staff change, illness of coaching staff member, institution ceased recruiting prospective student-athlete). 
  1. In cases in which the visit is cancelled and will not be rescheduled, the institution is permitted to reimburse prospective student-athlete’s parents/guardians the actual original cost of the travel expense. 
  1. In cases in which the visit is cancelled and will be rescheduled, the institution is permitted to reimburse prospective student-athlete’s parents or guardians the cost to change the travel accommodations to the rescheduled date (e.g., flight change fees) but not the original cost of the travel expense. 
  1. See Committee for Legislative Relief Case No. 295265 in RSRO.

Bylaw 13.2.10: Death Involving Prospective Student-Athletes or Prospective Student-Athletes’ Immediate Family Members

  1. Institution is seeking to provide flowers or a reasonable token of support to a prospective student-athlete or a prospective student-athlete’s family when a prospective student-athlete and/or a member of his or her family (see Bylaw 13.02.8 for examples) dies or suffers a severe or life-threatening injury or illness. 
  1. Institution is recruiting prospective student-athlete. 
  1. Flowers or reasonable tokens of support may not exceed $100 in value. 
  1. See Committee for Legislative Relief Case Nos. 123765, 471170 and 682931 in RSRO. 
  1. Note: When the circumstances involve the death of a prospective student-athlete, a waiver is only necessary to provide flowers/tokens of support if the deceased prospective student-athlete has prospective student-athlete aged siblings. 
  1. Note: This waiver does not permit members of the coaching staff to attend the funeral of the deceased. See previously approved waiver criteria for Bylaw 13.19 or, if criteria are not satisfied, an institution may file a Committee for Legislative Relief waiver to request permission to attend the funeral.

 Bylaw 13.2.10: Death or Severe or Life-Threatening Injury or Illness Involving Prospective Student-Athlete.

  1. Institution is seeking to provide flowers or a reasonable token of support to a prospective student-athlete or a prospective student-athlete’s family (see Bylaw 13.02.8 for examples) when a prospective student-athlete suffers a severe or life-threatening injury or illness. 
  1. Prospective student-athlete lives in the locale of the institution (e.g., 30-mile radius). 
  1. Institution is not recruiting prospective student-athlete. 
  1. Flowers or reasonable tokens of support may not exceed $100 in value. 
  1. Institution may not initiate publicity if a financial donation is made. 
  1. See Committee for Legislative Relief Case Nos. 844429 and 858897 in RSRO. 
  1. Note: When the circumstances involve the death of a prospective student-athlete, a waiver is only necessary to provide flowers/tokens of support if the deceased prospective student-athlete has prospective student-athlete aged siblings.

Bylaws 13.5.1, 13.5.3, 13.6.2.4 and 13.7.2.1: Contact with a Prospective Student-Athlete at an Off-Campus Facility Being Used to Host Home Contests.

  1. Institution would like to provide prospective student-athletes with transportation and complimentary tickets to an off-campus home contest and would like the recruiting contact with the prospective student-athletes considered on-campus contacts. 
  1. Institution’s regular or future home facility is under construction at the time of the prospective student-athlete’s visit. 
  1. The alternative off-campus facility is being used as the institution’s home facility until the construction of the regular home facility is available. 
  1. The alternative off-campus facility is the nearest facility with comparable accommodations (e.g., seating, press boxes, locker rooms). 
  1. See Committee for Legislative Relief Case Nos. 196465, 245405, 330745, 352947, 433670 and 600091 in RSRO. 

Bylaws 13.5.2.6.1 and 13.5.2.6.2: Official Visit Transportation to Individuals Other Than a Prospective Student-Athlete’s Parents or Legal Guardians [Basketball and Football].

  1. Institution would like to provide transportation expenses for up to two individuals other than a prospective student-athlete’s parents or legal guardians. 
  1. One, or both, of the prospective student-athlete’s parent(s) or legal guardian(s) are not involved in the prospective student-athlete’s life or are unable to accompany the prospective student-athlete on his or her official visit. 
  1. Individual accompanying the prospective student-athlete is a family member (e.g., sibling, aunt, uncle, grandparent) who is not prospective student-athlete age or is a member of the prospective student-athlete’s host family. 
  1. See Committee for Legislative Relief Case Nos. 831188, 837306 and 931144 in RSRO. 

Bylaws 13.6.6.1, 13.6.7.1 and 13.6.7.7: Providing Meals, Lodging and Entertainment to Individuals Other Than a Prospective Student-Athlete’s Parents or Legal Guardians.

  1. Institution would like to provide meals, lodging and entertainment for up to two individuals other than a prospective student-athlete’s parents or legal guardians. 
  1. One, or both, of the prospective student-athlete’s parent(s) or legal guardian(s) are not involved in the prospective student-athlete’s life or are unable to accompany the prospective student-athlete on his or her official visit. 
  1. Individual accompanying the prospective student-athlete is a family member (e.g., sibling, aunt, uncle, grandparent) who is not of prospective student-athlete age or is a member of the prospective student-athlete’s host family. 
  1. See Committee for Legislative Relief Case Nos. 157185, 173685, 179707 and 260347 in RSRO. 
  1. Note: NCAA Division I Proposal No. 2015-21 (Autonomy Legislation effective August 1, 2016) permits an institution to provide meals, lodging and entertainment for up to four family members accompanying a prospective student-athlete on an official visit and permits and institution to provide up to six complementary admissions to a home athletics event for the use of the prospective student-athlete and those persons accompanying him or her. 

Bylaw 13.8.1: Providing Entertainment to a High School, Preparatory School or Two-Year College Coach.

  1. Institution would like to provide entertainment to a former student-athlete who is a high school, preparatory school or two-year college coach. 
  1. Entertainment provided to the individual is in conjunction with a celebratory event (e.g., honoring a championship team, introduction into institution’s hall of fame). 
  1. Entertainment provided to the individual is consistent with the entertainment provided to all honorees. 
  1. See Committee for Legislative Relief Case Nos. 108867, 118605, 133605, 153386 and 327045 in RSRO. 

Bylaw 13.8.2: Death, or Severe or Life-Threatening Injury or Illness Involving a High School, Preparatory School or Two-Year College Coach.

  1. Institution would like to provide flowers, a donation (e.g., monetary, memorabilia) or a reasonable token of support to benefit a high school, preparatory school or two-year college coach and/or coach’s family due to extreme circumstances (e.g., death, life-threatening injury or illness). 
  1. The high school, preparatory school or two-year college coach lives in the locale of the institution (e.g., 30-mile radius) and the institution does not receive publicity for making the donation. 
  1. Flowers, donation or token of support may not exceed $100 in value. 
  1. See Committee for Legislative Relief Case Nos. 149585, 331025, 333645, 330725, 366245, 862816 and 938308 in RSRO. 

Bylaw 15.01.1.1: Receipt of Financial Aid for Study-Abroad Program.

  1. Institution would like to provide athletics aid to a student-athlete who is enrolled in a study-abroad program through his or her institution. 
  1. If the study-abroad program occurs during the regular academic year, the institution must consider the student-athlete enrolled full time. 
  1. Student-athlete could use institutional financial aid to participate in the study-abroad program. 
  1. Study-abroad program is affiliated with the institution. 
  1. See Committee for Legislative Relief Case Nos. 121605, 229745 and 367485 in RSRO. 

Bylaws 16.8 and 17.29.1.4: Foreign Tour Eligibility for Transfer Student-Athletes.

  1. Institution would like a transfer student-athlete who is serving a required year in residence to participate in an institutional foreign tour. 
  1. Student-athlete departed the previous institution academically eligible, is academically eligible at the institution and is otherwise eligible to participate in an institutional foreign tour. 
  1. Institution may provide expenses for student-athlete to participate in an institutional foreign tour. 
  1. Student-athlete is not permitted to engage in competition associated with the institutional foreign tour. 
  1. Student-athlete is permitted to engage in practice associated with the institutional foreign tour. 
  1. See Committee for Legislative Relief Case Nos. 821212, 828240 and 836423 in RSRO.

Bylaws 17.1.7.2.1.5, 17.1.7.2.1.5.1 and 17.1.7.2.1.5.2: Required Summer Athletically Related Activities [Basketball and Football].

  1. Institution would like a student-athlete to participate in required summer athletically related activities; however, he or she is not enrolled in summer school and does not meet the legislated academic exception. 
  1. Student-athlete has completed eight semesters of full-time enrollment and has less than nine credit hours remaining to meet undergraduate degree requirements. 
  1. Student-athlete has at least a cumulative grade-point average of 2.200. 
  1. Institution is able to document student-athlete is enrolled in all remaining degree applicable hours in the subsequent fall term. 
  1. See Committee for Legislative Relief Case No. 833541 in RSRO. 

Bylaw 17.2.8.3: Varsity Squad Size Limitation – Championship Segment [Baseball].

  1. Institution would like to replace a student-athlete within its 35-man roster limitation prior to the first scheduled contest in its championship segment. 
  1. Institution has medical documentation to verify the student-athlete suffered from an incapacitating injury or illness prior to the first scheduled contest in its championship segment and is unable to participate in team practice or competition for the remainder of the academic year. 
  1. Student-athlete may participate in the following activities while injured: 

a. Team meetings; 

b. Rehabilitation without the use of baseball specific equipment conducted at the same time but not done as a part of team practice; 

c. Coach may only attend rehabilitation involving the use of baseball specific equipment when prescribed by a physician and only for safety purposes; 

d. Observe but not participate in practice; and 

e. May be in the dugout for home contests (excluding neutral site contests) but may not be dressed in uniform. 

  1. Institution must replace the student-athlete with a nonscholarship student-athlete who participated with the institution’s baseball team in the previous nonchampionship segment. 
  1. If the replaced student-athlete is a counter, the institution may not re-award the student-athlete’s athletics aid to the newly added nonscholarship student-athlete or any other participants. 
  1. Relief only applies to the institution’s varsity squad size limitation and does not impact the institution’s maximum equivalency limits in baseball. 
  1. The replaced student-athlete was otherwise academically eligible to represent the institution in competition during the championship segment. 
  1. See Committee for Legislative Relief Case Nos. 835038, 852642 and 936958 in RSRO. 

Bylaw 17.29.1.3: Time Lapse Between Tours [Basketball].

  1. A basketball student-athlete would like to participate in a second foreign tour for the institution. 
  1. The student-athlete has eligibility remaining and is otherwise eligible to participate in an institutional foreign tour. 
  1. Institution may provide expenses for student-athlete to participate in an institutional foreign tour. 
  1. Student-athlete is permitted to engage in practice and competition associated with the institutional foreign tour. 
  1. See Committee for Legislative Relief Case Nos. 803446, 825474 and 850939 in RSRO. 

Bylaw 17.31: Outside Competition During Study-Abroad Program.

  1. Student-athlete is enrolled in a study-abroad program through his or her institution and would like to participate on a team in outside competition that is normally precluded under Bylaw 17.31. 
  1. Institution must verify that the competition is amateur in nature (see Bylaw 12). 
  1. Institution must certify that the purpose of the study-abroad program is unrelated to athletics participation. 

Bylaw 17.31: Wheelchair Contests for Fundraiser Events

Members of an institution’s athletics team (any sport) may participate in competition involving an organized wheelchair sporting event provided:

  1. The wheelchair contest is designated as a charity fundraiser event. 
  1. All components of Bylaw 12.5.1.1 (promotional activities) must be satisfied. 
  1. Participation by student-athletes must be on a volunteer basis. Student-athletes may not be required to participate.